Restaurant Booking Systems in Sweden: 2026 Prices and Features

Most restaurants shopping for a new booking system already have one. The question is rarely whether to get one at all. It's whether the one you have charges too much for what it does, or is missing a feature that costs you bookings every weekend.

Prices vary widely. A standalone booking tool can run under 1,000 SEK a month. A point-of-sale system with booking built in costs more, but solves other problems you already have, like staff scheduling and bookkeeping. Neither approach is wrong, they just answer different questions. We looked at the systems Swedish restaurants bring up most often when comparing options: WaiterAid, Caspeco, easyTable and Trivec, plus Onslip, which represents a fifth, different model. Every figure below comes straight from the vendors' own websites as of August 2026, and where a vendor doesn't publish a price, we say so instead of guessing.

Three kinds of system, not one comparison

Before the prices: these don't solve exactly the same problem, so a straight price comparison is misleading unless you know which category you're actually shopping in.

Standalone booking tools, like WaiterAid and easyTable, plug into your website and do essentially one thing: manage table reservations, waitlists and guest profiles. POS-integrated systems, like Caspeco, Trivec and Onslip, sell booking as one module inside a larger platform where the till, staff rota and bookkeeping already sit together. That's the stronger option if you're replacing your point-of-sale system anyway, and overkill if all you want is the booking piece. Marketplaces add a third layer on top: discoverability. Guests who don't already know you find you through an outside site, in exchange for sharing the shop window with other restaurants. WaiterAid's Bokabord.se is the clearest Swedish example, and we'll come back to exactly what it gives you.

Keep that distinction in mind for the rest of this piece. A point-of-sale system you already like is often a stronger reason to pick its booking module than the module's own feature list, and the reverse holds too.

WaiterAid

WaiterAid has been around since 2003 and says it handles bookings for more than 1,300 restaurants. The company also owns Bokabord.se, a guest-facing marketplace that sits alongside the booking system itself.

Pricing comes in three tiers: START at SEK 895 a month, Standard at SEK 2,995, and Pro at SEK 4,395. START covers the booking system, website integration and basic marketing tools. Standard adds a dedicated account manager, custom table layouts and automated guest rules. Pro removes card processing fees and opens up the API. On top of the three tiers, add-on modules run SEK 100 to 300 a month, for things like gift cards, allergy management and credit card guarantees.

What separates WaiterAid from the pure booking tools is Bokabord.se. WaiterAid says it sends one million guests a year to connected restaurants, included at every tier. If you're already full every night, that won't matter to you. If you want to fill Tuesdays, it's worth running the numbers.

Caspeco and Trivec: one company now

Caspeco and Trivec have been the same company since spring 2025. Trivec was folded into Caspeco and lives on as a separate product line focused on point-of-sale rather than booking. Compare the two as competitors and you're really comparing two brands under one roof, not two independent choices.

Caspeco's booking system handles table and activity bookings in the same flow, with automated confirmations, SMS reminders, Swish and card payment, and a drag-and-drop floor plan. Caspeco says the system processes 18,000 table bookings a day across roughly 2,500 customers in the Nordics, ranging from fine dining to amusement parks and seasonal venues.

Neither company publishes a price list. Caspeco states outright that every solution is tailored to the customer and that there's no standard price sheet, but that the model is a fixed monthly fee with no per-guest charge, and that the price drops if you run several of their systems together. Trivec says the same thing: a fixed monthly subscription that includes maintenance and support, hardware bought or leased separately, and a quote once you get in touch. Expect a sales call before you have a number to set against the others.

easyTable

easyTable is the only one of these that puts its full price list on the page.

Month to month, with no lock-in, it runs 67 EUR, roughly SEK 741. Pay for six months at a time and it drops to 63 EUR (about SEK 697), for twelve months to 60 EUR (about SEK 664), and for two years to 53 EUR (about SEK 586). All prices exclude VAT, the first month is free, and easyTable states plainly that there's no lock-in period or hidden fees. Take prepayments on bookings and it charges a 1.6 percent transaction fee, with SMS reminders priced separately.

The company has existed since 2012 and describes itself as the most used booking system in Scandinavia, with more than 2,700 restaurants across 43 countries. It's the clearest option if you want to know exactly what you'll pay before you've spoken to anyone on the phone.

Onslip: booking rides along with the till

Onslip is a point-of-sale system at heart, not a booking tool, but table booking is built in and wired straight into the till. The guest books through a module on your website, and once they're checked in, their details move over to the till automatically.

The POS system has three published tiers, at campaign pricing: SEK 329 a month for Starter (regular price 529), SEK 529 for Standard (regular price 829), and SEK 829 for Premium (regular price 1,229), which Onslip itself points to as the tier built for table service. The card terminal rents separately from SEK 165 a month. What the booking module costs on top of the POS subscription isn't stated anywhere on the page, so that's one more number you'll have to ask for directly. Onslip does connect to Fortnox, Visma and Björn Lundén, which matters if your bookkeeping already runs through one of those.

Onslip rarely makes sense as a booking purchase on its own. It makes sense when you're replacing your point-of-sale system anyway and don't want booking and till running as two separate systems with two separate logins.

How to compare prices fairly

Ask every vendor for the same thing: a total cost for a real month, not a starting price. A system with no signup fee but a variable per-guest charge can end up costing more on a Friday night in December than a flat-fee system charges all year round. Ask, too, what happens the day you want to leave. Are your bookings and guest history yours to take with you, or do they stay with the vendor?

Ask about lock-in periods directly. easyTable answers that question right on its pricing page. The other three need a phone call before you know.

A third measure that's easy to overlook: what the system actually does about no-shows, not just that it mentions the word in its marketing copy. SMS reminders, card guarantees for larger parties, and the option to take a deposit are three different tools against the same problem, and the systems above offer them in different combinations. Ask which parts are included in the base price and which are add-ons.

What none of them solve

All five help you manage a booking someone has already made. None of them help you take the call that would have become that booking.

The phone still rings during the rush, after closing, and when the entire staff is standing in the kitchen with their hands full. A guest who gets no answer rarely calls back later the same night. They book somewhere else, in one of the systems above.

We don't sell any of what you just read about. We build the thing that answers before the booking becomes a row in one of those systems, so read this last section with that in mind.

Where VOCA fits in

VOCA isn't a booking system, and it shouldn't be compared with anything above. VOCA is the AI assistant that answers the phone, the web chat, email, SMS and DMs on Instagram and Messenger, around the clock, and writes the booking into whichever system you already run.

Run easyTable, and the booking goes straight in there, checked against the same real-time availability a guest would see on your own website. Have only a shared Google or Outlook calendar, and VOCA books against that calendar instead. Have no digital system at all, and VOCA holds the booking itself, as a simple fallback until you get something bigger.

The point isn't to replace WaiterAid, Caspeco, easyTable or any of the others. The point is that you're still missing calls, with the best booking system in the world, if nobody answers when it rings.

If you'd like to see how this looks against your own menu and your own opening hours, book a demo and we'll set Kim up against the system you already run.